Thermo Fisher Scientific Administrative Assistant in Frederick, Maryland

Job Description

To provide complex administrative support functions for Senior Management and the department employees ensuring efficient office operations.

Essential Functions

Provide advanced assistance to a department and site by performing various complex administrative support functions, including but not limited to, analytical and specialized administrative duties to ensure efficient office operations.

Perform word processing and desktop publishing to include presentations, reports, spreadsheets and graphs; transcribe information of a technical, confidential and/or sensitive nature; may be required to take meeting and/or conference call minutes.

Draft, review and/or edit written material to ensure accuracy, neatness, correct punctuation and grammar; recommend changes to improve readability and clarity.

Manage and coordinate site wide activities supporting engagement.

Research, compile, summarize, and analyze information to formulate correspondence and respond to various inquiries from internal and external customers. Utilize company personnel at all organizational levels to gather information to prepare reports.

Respond to and route inquiries to appropriate personnel as necessary; determine importance and priority of various issues and determine what major issues should be brought to the attention of the department head and/or department members.

Coordinate, assist in planning, prepare agenda and monitor meetings; maintain calendar(s) and travel requests.

Handle highly confidential, sensitive and/or critical information, files, records and reports.

Actively promote and ensure clear communication within the department and facilitate inter-departmental communication.

Manage and coordinate projects and programs to ensure high quality end results within given timeframe.

Excellent written and oral communication skills are required. Must be able to interface effectively within all levels of the organization. Requires a thorough knowledge of corporate operations and product line. Job encounters varying work situations, involving significant complexity. Considerable independent judgment and initiative are required in resolving problems and making recommendations.

Accuracy is required in performing all functions of this position. Must demonstrate judgment, tact and diplomacy in dealing with internal and external customers as well the ability to handle highly confidential and proprietary information. Initiative and organization skills are extremely valuable to ensure a smooth office operation. Must possess self-motivation, enthusiasm, a positive attitude and perform as a team player.

Education Requirements

Associates degree in business or similar discipline, or the equivalent knowledge and experience required. Office/secretarial certification preferred.

Experience Requirements

Requires a minimum of five years of related specialized administrative experience. Successful experience working with senior level management is also required. Must demonstrate exceptional computer skills to include Power Point software. Demonstrated ability to read difficult instructions and maintain written records required.

If you are an individual with a disability who requires reasonable accommodation to complete any part of our application process, click here at for further assistance.

Thermo Fisher Scientific is an EEO/Affirmative Action Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability or any other legally protected status.