Thermo Fisher Scientific Sr. Executive Assistant (Human Resources) in Waltham, Massachusetts

Job Description

How you’ll make an impact

When you are part of the team at Thermo Fisher Scientific, you’ll do important work, like helping customers in finding cures for cancer, protecting the environment or making sure our food is safe. Your work will have real-world impact and you’ll be supported in achieving your career goals.

What you will do

As a Sr. Executive Assistant, you'll be at the center of fast-paced growth, using your stellar office and project management skills to support the Sr. Vice President, Human Resources. You’ll use discretion and diplomacy while working with stakeholders across the company, and your mastery of time management, logistics planning, organization, and attention to detail will ensure flawless execution of multiple priorities. In addition you will:

  • Develop understanding of the key priorities and goals for the HR function; use knowledge and understanding in prioritizing meeting requests

  • Schedule and coordinate complex executive meetings, bringing together geographically dispersed teams, managing logistics, and documenting follow up activities.

  • Collaborate and build relationships to drive results in a global-matrixed organization experiencing change and transformation.

  • Research, compile, summarize, and analyze information to make decisions, find answers, and respond to various inquiries from internal and external customers.

  • Utilize the full suite of Microsoft office products to prepare high quality correspondence, reports, and presentations.

  • Manage expense reporting, process vendor invoices, and support annual budget process.

  • Personally takes care of many matters and questions, including answering substantive questions requiring technical knowledge, but can often require research and follow up

  • Proactively manages projects/deliverables/due dates – following up with project owners, key stakeholders, and employees as needed to meet assigned due dates successfully.

  • Attends meetings and prepares minutes.

  • Demonstrates both the flexibility and adaptability required to meet the dynamic nature of the business

  • Maintains confidential files and records.

  • Coordinate with other Executive Assistants and Administrative Staff to cover the area that is unavailable due to illness, vacation or other special circumstances.

  • Occasional travel coordination support after hours and on weekends.

What you will need

  • Associates Degree or combination of education and experience (5 or more years), Bachelor’s degree preferred

  • 8+ years of executive assistant experience in a professional office environment, large organization preferred, with 4+ years providing direct c-level support.

  • Demonstrated experience in working independently to identify, analyze, and solve problems with creative solutions.

  • Skilled and experienced in the art of organization and time management to juggle multiple priorities with competing deadlines.

  • Excellent written and verbal communication skills.

  • Solid judgment, tact, and diplomacy skills in dealing with internal and external customers as well the ability to handle highly confidential and proprietary information.

  • Flexible and adaptable, with the ability to respond to last-minute changes while maintaining poise and a positive “can do” attitude

  • Extensive international travel management with VISA administration experience.

  • Expert level skills in all Microsoft office suite products, including Power Point, Excel, Outlook, Visio

  • Experience with HRIS systems (Workday) preferred

  • Experience with Concur

  • Excellent written and verbal communications skills

  • Infallible proof reading and spelling

Thermo Fisher Scientific is an EEO/Affirmative Action Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability or any other legally protected status.